ZOOM ENGINEER

DEF: Hardware setup and in-person supervision of tv and owl during hybrid gathering

1. Get laptop screen to project on TV

   • Search System preferences

   • Click “Displays”

   • Click AirPlay Display 

   • Choose Laptop

2. Connect to Owl audio and video

• Click arrow in upper right corner of microphone and video icons (bottom left corner of Zoom)

• Select Meeting Owl for microphone, speaker, and camera

3. Sign in to Zoom & Start Meeting

• Open up Zoom

• Sign in to Spring Church’s Zoom account

  • U: info@springchurchbellingham.com

  • P: #1ZoomPilot

• Start meeting

  • Make sure that “Use my personal meeting ID (PMI)” is checked (drop-down arrow next to “New Meeting” 

  • Admit Zoom Pilot (if separate from engineer)

Things to be aware of during the hybrid gathering

— Make sure gallery view is shown on TV screen (“View” box in upper right corner of screen)

— Click box in upper right corner of anyone’s screen and choose to hide all participants not showing video

— You have to leave physical room if you want to talk to Zoomies on your computer. Otherwise, just talk to them through the Owl

Troubleshooting

• If we stall or close out, just restart the meeting

  • Great thing about a PMI is that Zoomies know where to go to rejoin

• If Owl option won’t show up for mic, speaker, camera then unplug adapter and replug

Managing the Owl

• Volume for the Owl is on the Owl, not on the computer or the TV. 

ZOOM PILOT

DEF: Manager of all Zoom functions during hybrid gathering

Pilot Preparation

1. Get Set up on Zoom

   • Sign in to your personal Zoom account or Spring Church’s Zoom account.

   • Enter Meeting ID: 2536513637

   • Wait to be let into meeting if separate from engineer

   2. Get slides ready

   • Pull up slides for gathering (See “Slideshow” link above

   • Click “Present” (in the upper right corner of Canva)

   • Move the cursor to the bottom of the screen until the toolbar pulls up, and click Zoom icon

During Hybrid Gathering

Notes if you’re in person

• Mute yourself to avoid audio feedback

• Turn off video when gathering starts

As Zoomies are Entering

• Pull up Participants (bottom of Zoom screen)

  • As people enter, click “Admit” to let them in.

  • Click drop down arrow next to any participants name

    • Can rename

    • Can make host / co-host

    • Can mute and ask to unmute as needed

Screen Share

• To share slides

  • Click “Share Screen”

  • Look for image of slides

  • Click right side of slides to advance slides and left side of slides to go back.

  • You can pause screen share to look at other slides while presenting

    • Click “Pause Share” in toolbar on top

    • Click forward or backwards in slides

    • When you click “Resume Share” it will share whatever slide you are currently on.

• To stop sharing screen

  • Click “Stop Share” (red button at top of screen)

  • Move the cursor to the bottom of the screen until the toolbar pulls up, and click Zoom icon

• To share screen with audio

  • Click “Share Sound” in bottom right corner

  • Leave physical room if in person to play audio

  • Play audio/video clip.

  • When done sharing audio/video clip, first stop audio, then click “Stop Share”

  • Make sure slides are back in “Present” mode before going back to Zoom

  • Move the cursor to the bottom of the screen until the toolbar pulls up, and click Zoom icon

Note: During screen share the toolbar at top allows you to view participants and chat as needed.

Breakout rooms

• Click “Breakout Rooms” at bottom of screen

• Create 1 breakout room

• Choose “Assign Manually”, then “Create”

• Click setting icon (gray icon in bottom left corner)

  • Choose “Allow participants to return to the main session at any time”

  • Choose “Countdown after closing breakout rooms”

    • Set countdown timer to 30 seconds

  • Leave all other options unchecked.

• Click “Assign” next to “Room #” to assign participants

  • Click checkbox next to each participant

  • Make sure that the in person Spring Church computer is not in a breakout rooms

• When ready to open breakout rooms

  • Click “Breakout Rooms” icon

  • Click “Open All Rooms”

• When ready to close breakout rooms

  • Click “Breakout Rooms” icon

  • Click “Close All Rooms”

    • This will start 30 second countdown